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View upcoming scheduled meetings, agendas and minutes on the Council and Committee Meetings Calendar


To view a listing of the 2021 Council meeting schedule, click here. 

To view a listing of the 2022 Council meeting schedule, click here.

This includes meeting agendas, minutes, and videos. 


 Procedural Bylaw #4107 (2019)

Being a bylaw to govern the proceedings of the Town of Pelham Council, its Committees, the conduct of its members and the calling of meetings.

This bylaw was adopted on June 3, 2019, repealing and replacing Bylaw 3427(2013). This bylaw has rescheduled Policies and Priorities to meet on the 1st Monday of the Month following Council and Committee of the Whole to meet on the 3rd Monday of the Month following Council. Additional changes include a new meeting start time of 5:30 p.m., a new curfew of 9 p.m., a delegation submission deadline of eight (8) days prior to the meeting concerning matters on the agenda, a delegation submission deadline of 14 days for matters not considered on the agenda and the requirement to post agendas to the public three (3) business days before the meeting date. 

Procedural By-law Amendment 4296(2020)
Procedural By-law Amendment 4217(2020) - Appendix A
Procedural By-law Amendment 4231(2020)
Procedural By-law Amendment 4269(2020)
Procedural By-law Amendment 4362(2021)
Procedural By-law Amendment 4422(2022)


Delegation Request

In accordance with the Procedure By-law, Requests to Appear before Council with respect to a matter already on Council’s agenda shall submit a written request to the Clerk no later than 12:00 noon, eight business days prior to the meeting of Council. Delegation requests to address Council on matters not already on the agenda of Council must be submitted at least fourteen (14) days before the date and time of the Meeting of Council. Delegations shall only be heard at regular Meetings of Council, unless specifically invited by Council to a Meeting of a Committee of Council.  

All requests to appear before Council must be in writing and set out on the delegation request form the action desired of Council. As noted on the request form a copy of any material to be presented by the delegation must be submitted to the Clerk with the deputation request form. Failure to provide the required information on time will result in a deferral or denial. 

All presentations to Council are limited to 10 minutes.

Please submit your complete application to the Town Clerk, Holly Willford, via e-mail: hwillford@pelham.ca 

Town Of Pelham Deputation Protocol

The Town of Pelham is an Open, Welcoming and Inviting Community, committed to supporting the strategic theme of ensuring that we are an Engaged and Integrated Community. To assist in achieving this goal, a Deputation Protocol has been developed to allow residents to make their views known to Council, based on the requirements of the Town of Pelham Procedural By-law as adopted by Council. Views of interested citizens are valued and input is welcome, along with comments and constructive suggestions. Generally, Council meetings are held on the first and third Mondays of each month, beginning at 5:30 p.m., except during the summer and as otherwise approved by Council. To access the Deputation Protocol, please use the link above. If you have any questions about your presentation or the protocol please do not hesitate to contact the Town Clerk, Holly Willford at hwillford@pelham.ca, or
905-892-2607 x315.

Petitions Addressed to Council

Petitions addressed to Council shall be processed in accordance with the Town of Pelham Procedural By-law.  Petitions shall be legibly written or printed and shall not contain any obscene or improper material or language, and shall be signed by at least one (1) person, and filed with the Clerk.  Petitions will be included on a public agenda including any personal, identifiable information.  Individual responses to persons included on a petition will not be issued unless specifically directed by Council.  Please use the form of petition attached below:

Petition Form
S201-19 Council Correspondence Policy

Agendas, Minutes, and Videos 

View upcoming scheduled meetings on the Council and Committee Meetings Calendar.
This includes meeting agenda summaries, minutes, and videos.

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