Committees

The Committee of Adjustment (“CofA”) is a statutory tribunal under the provisions of the Planning Act, to hold public hearings for the purpose of making decisions with respect to applications for: Minor Variances to the Town’s Zoning By-law; Consents and Legal Non-Conforming Uses (enlargement/ extension/ similar use). The Committee operates independently from Council and its decisions may be appealed to the Ontario Land Tribunal (“OLT”).

Committee of Adjustment Webpage

Members for the four year term ending November 14, 2026 or until their successors are appointed: Brenda Stan, Colin McCann, Isaiah Banach, John Cappa, Sue Sarko

Staff Representative:

Sarah Leach, Clerk / Secretary-Treasurer 
Jodi Legros, Assistant Secretary-Treasurer 

Should you wish to appear before the Committee of Adjustment and speak to an application on the agenda, please contact Jodi Legros to pre-register no later than the Friday before the hearing. Alternatively, all hearings will be livestreamed. 

Jodi Legros, Deputy Clerk
905-980-6662
jlegros@pelham.ca 

Committee of Adjustment Terms of Reference

This committee ensures that the municipality promotes and facilitates a barrier-free and universally accessible environment for citizens of all abilities. Members will ensure a timely review and development of municipal policies, programs and services with an aim toward identifying, removing and preventing barriers faced by persons with disabilities. Members will provide further advice and recommendations to Council on matters relating to the Accessibility for Ontarians with Disabilities Act, 2005.

Members for the four year term ending November 14, 2026 or until their successors are appointed: Dan Whipple, Rhys Evans

Staff Representative:

Holly Willford, Town Clerk
905-980-6657
hwillford@pelham.ca

Joint Accessibility Advisory Committee (JAAC) Terms of Reference

The Lincoln Pelham Union Library Board is responsible for the overall governance of the Library. The Board’s purpose is to set a strategic framework within which it can manage the provision of comprehensive and efficient public library services. The Board’s approach to undertaking this purpose will be in accordance with the Public Libraries Act and as further defined by the municipal By-laws / Resolutions, all applicable legislation and Board policies.

Pelham representatives for the four year term ending November 14, 2026 or until their successors are appointed: Council representative: Shellee Niznik, Andrew Colgoni, Nicole Nolan, Jayme Toms, Linda Roote

Members of the public who would like to attend the virtual meetings can request the meeting link by sending an email to admin@pelhamlibrary.on.ca

Lincoln Pelham Union Public Library Board Terms of Reference

To fulfil the responsibilities of the Ontario Wildlife Damage Compensation Program. The Ontario Wildlife Damage Compensation Program provides financial assistance to eligible producers whose:

• Livestock or poultry was killed or injured as a result of eligible wildlife predation (wildlife attack); and
• Bee colonies, beehives or bee-hive-related equipment was damaged by eligible wildlife. 

Members for the four year term ending November 14, 2026 or until their successors are appointed: Mike Tucker, Mayor Junkin

Livestock Valuer and Poundkeeper Terms of Reference

Meeting Date and Time: Fourth Tuesday of the Month (quarterly or as needed with the Budget Schedule) 4:00 p.m. – 5:30 p.m.

Members for the four year term ending November 14, 2026 or until their successors are appointed: Bill Crumm, Doug Wilson, Michael Cottenden, Patrick Dooling, Councillor Eckhardt, Councillor Niznik, Councillor Wink

Staff Representative:
Andrea Metler, Administrative Assistant to Corporate Services

905-980-6698
ametler@pelham.ca   

Pelham Finance and Audit Committee Terms of Reference (Rev. 2025-04-16)

Members for the four year term ending November 14, 2026 or until their successors are appointed: Anthony Ferrara, Jesse Stockton, Lynn Reynolds, Patrick O'Hara, Randy Gananathan, Tahlia (Ty) Bolibruck

Staff Representative:

Katie Kilbreath, Seniors and Community Services Programmer
905-892-2607 Ext. 301
kkilbreath@pelham.ca

To request login information and to attend a meeting please contact:

Natasha Gibson, Administrative Assistant Recreation Culture and Wellness
905-892-2607 Ext. 347
ngibson@pelham.ca 

Pelham Seniors Advisory Committee Terms of Reference 

Members for the four year term ending November 14, 2026 or until their successors are appointed: Adam Carter, Brian Baty, Frank Adamson, Lori Lehne, Patrick O'Hara, Thom Hounsell, Adam Carter,  Councillor Eckhardt, Regional Councillor Huson 

Staff Representative:

Nicholas Palomba, Engineering Technologist
905-980-6670
npalomba@pelham.ca 

Secretary:

Erin McCormick, Administrative Assistant Public Works
905-980-6672
emccormick@pelham.ca 

Pelham Active Transportation Committee Terms of Reference

Per Council Amendment to the Terms of Reference on January 15, 2025, the meeting frequency of the Pelham Active Transporation Committee is amended to bi-monthly. Meeting agendas will continue to be posted in accordance with standard practice.

Members for the four year term ending November 14, 2026 or until their successors are appointed:
Rajbir Kaur, Stephanie Jones, Lori McClay, Tammy Van Den Brink, Yvonne Van Lankeld

Staff Representative:

Karen Blake, Culture and Community Enhancement Programmer
905-732-7888
kblake@pelham.ca  

To request login information and to attend a meeting please contact:

Natasha Gibson, Administrative Assistant Recreation Culture and Wellness
905-732-7889
ngibson@pelham.ca 

Pelham Culture Advisory Committee Terms of Reference

The purpose of the Agricultural Advisory Committee (AAC) is to provide input and perspective on matters related to agriculture and agri-businesses that impact the Town of Pelham (the “Town”).

Meeting Date and Time: The fourth Wednesday of the month from 2:00 p.m. to 3:30 p.m (bi-monthly – 6 times a year) Additional meetings may be scheduled to deal with any urgent matters subject to the availability of Members and staff. 

Members for the four year term ending November 14, 2026 or until their successors are appointed: Dan DeVries, Doug Wilson, John Langendoen, Joyce Sonneveld, Louis Damm, Sherry Rusin, Sandra Frayne

Staff Representative and to request login information to attend a meeting:

Lindsay Richardson, Policy Planner
905-980-6675
lrichardson@pelham.ca 

Agricultural Advisory Committee Terms of Reference

Per Council Amendment to the Terms of Reference on January 15, 2025, the meeting frequency of the Agricultural Advisory Committee is amended to quarterly. Meeting agendas will continue to be posted in accordance with standard practice.

Please note that the Environmental and Climate Adaptation Advisory Committee is no longer active.

The purpose of the Environmental and Climate Adaptation Advisory Committee (ECAAC), is to provide input and perspective on matters related to Environmental and Climate Change issues and potential adaptations that impact the Town of Pelham (the “Town”). 

Meeting Date and time: The fourth Wednesday of the month from 2:30 p.m. to 4:00 p.m. Additional meetings may be scheduled to deal with any urgent matters subject to the availability of Members and staff. 

Staff Representatives and contacts to request login information to attend a meeting:

Environmental and Climate Adaptation Advisory Committee Terms of Reference

The purpose of the Canada Day Working Group is to execute Canada Day celebrations in the Town of Pelham, which normally consists of one (1) focal event on July 1, in combination with smaller complementary activities, such as contests or other events.

The Canada Day Working Group assists Town Staff in planning, organizing and running the annual Canada Day celebration in Pelham, with respect to the following areas:

• Encourage a strong economic and tourism base;

• Promote and support local businesses;

• Promote civic and national pride;

• Promote active lifestyles by opening streets to pedestrian traffic and creating a public gathering place;

• Engage all sectors of the community, such as Service Clubs, businesses, agriculture, sports organizations, arts, cultural, etc., in developing and promoting the celebration; and

• Build volunteerism and community.

To request login information and to attend a meeting please contact:

Natasha Gibson, Administrative Assistant Recreation Culture and Wellness
905-732-7889
ngibson@pelham.ca 

Canada Day Working Group Terms of Reference

Additional information to follow.

View the Mayor's Youth Advisory Collective website.

The purpose of the Mayor’s Youth Advisory Collective is to promote youth opportunities within the Town of Pelham and to address the needs of and enrich the quality of life, health and well-being of Pelham youth. The Group also provides a youth perspective and shares information with regional youth groups, schools and organizations.

The Mayor’s Youth Advisory Collective provides a communication link between the youth of Pelham and staff with respect to the following areas:

• Identify and bring forward issues which will have an impact on Pelham’s youth;
• Inform staff and other groups of important matters affecting youth;
• Act as a positive advocate for youth;
• Promote positive meaningful activities for youth in partnership with the community; and
• Actively seek input from youth on important matters. 

Mayor's Youth Advisory Collective meets regularly on the 4th Tuesday of the month at 4:15 p.m. from September through to June.  Meetings may be subject to change due to conflict with school or holiday schedules. 

Staff Representative:

Active Living Programmer
905-732-7882

To request login information and to attend a meeting please contact:

Natasha Gibson, Administrative Assistant Recreation Culture and Wellness
905-732-7889
ngibson@pelham.ca 

Mayor's Youth Advisory Collective Terms of Reference

The purpose of the MCC Licensed User Working Group is to aid in coordinating and scheduling User Groups that have license agreements to operate in the Meridian Community Centre (“MCC”).

Staff Representative: 

Vickie vanRavenswaay, Director of Recreation, Culture and Wellness
905-892-2607 x 312
VvanRavenswaay@pelham.ca 

To request login information and to attend a meeting please contact:

Natasha Gibson, Administrative Assistant Recreation Culture and Wellness
905-732-7889
ngibson@pelham.ca  

Meridian Community Centre (MCC) User Working Group Terms of Reference

Staff Representative:

Lauren Phillips, Special Events and Festivals Programmer
905-732-7890
lphillips@pelham.ca 

To request login information and to attend a meeting please contact:
Natasha Gibson, Administrative Assistant Recreation Culture and Wellness
905-732-7889
ngibson@pelham.ca 

Pelham Summerfest Working Group Terms of Reference

The purpose of the Utility Sustainability Working Group is to provide guidance and input to Town Staff with the goal of reducing utility costs and operating clean, efficient, and low-cost buildings and facilities Town of Pelham .

Staff Representative:

Jason Marr, Director of Public Works
905-980-6655
jmarr@pelham.ca 

To request login information and to attend a meeting please contact:

Sydney VanLeewen, Administrative Assistant Public Works
905-980-6672 
svanleeuwen@pelham.ca 

Utility Sustainability Working Group Terms of Reference